Vehicle Expense Tracker for Commercial Fleets
Record fuel, toll, maintenance, repairs, driver payments and running costs — then see how they change vehicle profit.
No download required. Works on any mobile browser.
Operating costs that belong on the vehicle
Fuel, toll and running expenses
Fuel or CNG is usually the largest daily cost. Tolls appear on outstation cabs and on freight trips. Running expenses are the small cash items that disappear from a notebook — parking, puncture, oil top-up.
Truck-trip diesel, FASTag and batta remain documented on the truck expense tracker. Use that page when the search intent is a freight trip.
Maintenance and repairs
Workshop bills, scheduled service and breakdown repairs should be dated against the vehicle. That is how you see whether an old auto or cab is consuming every rupee it collects.
Driver payments and trip expenses
Driver salary, daily bata or a share of collection is a real cost of running the vehicle. Record it so “collection” is not mistaken for owner profit.
Loan / EMI cash flows — keep the accounting honest
If you use vehicle loans, record EMI or finance payments as cash that left the business. VahanBooks does not claim that EMI principal is a profit-and-loss expense. Principal reduces a liability; only the portion you actually book as interest or a finance charge should affect P&L.
From expenses to vehicle profit
Expenses alone do not tell you whether to keep a vehicle. Pair them with collections or trip income on vehicle profit and loss software. Taxi and auto owners can start from taxi software or auto-rickshaw software.
Mixed fleets sit under commercial vehicle management.
Start Managing Your Transport Business Digitally
Built for Indian transport businesses — trucks, taxis, autos and mixed commercial fleets.