Fleet Maintenance Software for Indian Truck Owners
Record service history, repair cost, and the next service date or kilometre reading you enter. Document expiry alerts are a separate Enterprise entitlement.
No download required. Works on any mobile browser.
Keep Your Fleet Running With Smart Maintenance Tracking
Service & Repair History Per Vehicle
Record every service, repair, and parts replacement against the correct vehicle. Log the date, mechanic, work done, and cost for every maintenance activity. Over time, you build a complete service history for each truck — valuable for selling vehicles and for warranty claims.
Know exactly how much each vehicle costs to maintain per month, per quarter, or per year. Identify vehicles that are becoming maintenance liabilities before they drain your profits.
Next service date and kilometres
Store the next service date and the next service kilometre reading on the vehicle, and record the work and cost of each job. The help text on the vehicle form says a schedule is not invented. Maintenance scheduling is included from Pro. There is no built-in oil, tyre-rotation or brake checklist.
Document dates
Insurance, fitness, permit and PUC dates can be stored on the vehicle. Document expiry alerts are an Enterprise entitlement. Automated WhatsApp reminders for document expiry start on Pro. Storing a date does not renew the document.
Maintenance Cost Analysis
See maintenance costs broken down by vehicle, type of work, and time period. Compare maintenance expenses across your fleet to identify which vehicles need replacement. Use cost data to negotiate better rates with your regular mechanics and parts suppliers.
When you need tyres, open commercial vehicle tyres then record the bill against the vehicle so workshop spend stays on the same truck.
A service record is only the work you entered
Unplanned vehicle breakdowns are one of the biggest costs in Indian transport. A truck stuck on the road means missed deliveries, demurrage charges, emergency repair bills, and angry parties. Most of these breakdowns are preventable with proper, scheduled maintenance. But when maintenance is tracked on paper or not tracked at all, it is easy to miss service intervals.
VahanBooks brings discipline to fleet maintenance with a simple digital record system. Every service is logged, every upcoming service is reminded, and every repair cost is captured. You move from reactive, emergency maintenance to proactive, planned maintenance — reducing breakdowns and extending vehicle life.
Document dates are useful only when someone enters them and someone acts on them. VahanBooks does not renew a fitness certificate or an insurance policy, and it does not promise that a vehicle will avoid a checkpost.
Questions people ask
What maintenance records can I track per vehicle?
You can record every service, repair, parts replacement, mechanic, work done, and cost against each vehicle, building a complete service history over time.
Will I get reminders for scheduled servicing?
You can store a next service date and a next service kilometre reading, and record each job with its cost. VahanBooks does not invent an oil, tyre or brake schedule. Maintenance scheduling is included from Pro.
Does it track document expiry like insurance and fitness?
Vehicle records can store insurance, fitness, permit and PUC dates. Document expiry alerts are an Enterprise entitlement. Automated WhatsApp reminders for those dates start on Pro. A stored date is not a penalty warning.
Can I see total maintenance cost per truck?
Yes. Maintenance cost reports show spend per vehicle, per work type, and per time period — making it easy to identify trucks that are becoming maintenance liabilities.
Is this useful for single-truck owners too?
A single vehicle can still keep a service history and the next service date you enter. That record does not promise fewer breakdowns or a higher resale price.
Start Managing Your Transport Business Digitally
Built for Indian transport businesses — trucks, taxis, autos and mixed commercial fleets.