Driver Khata App — Advance to Settlement
Follow the real VahanBooks money trail: driver advance → trip expense → batta → payment → settlement → remaining balance.
No download required. Works on any mobile browser.
How driver khata works in VahanBooks
1. Driver advance
When you give cash or a transfer before the trip, record it as a driver advance. That amount sits against the driver, not as a trip expense by itself.
2. Trip expense paid by the driver
Diesel, toll or other trip costs the driver pays from that advance reduce how much advance is still with the driver. The trip still holds the expense for P&L.
3. Batta / allowance
Batta is a driver allowance tied to the trip. It is payable to the driver and is not the same entry as a diesel expense or a party freight charge.
4. Payment and settlement
When you pay the driver or settle the trip, VahanBooks updates the driver khata. The remaining balance is what you still owe the driver — or what the driver still holds.
5. Historical records
Open the driver khata later to see advances, trip-linked expenses, batta, payments and settlements in one running account instead of a paper register.
Who this is for
Fleet owners and munims who settle drivers after every trip or every week. The problem is not “HR software”. The problem is cash given on the road that never returns to a clear balance.
VahanBooks does not invent a driver salary payroll on this page. Salaries, if you use them, live in their own product area. This page is the trip-linked advance, expense, batta, payment and settlement trail.
For assigning trips and keeping driver masters, see driver management software. For party balances, see the party ledger.
Questions people ask
Does an advance count as a trip expense?
No. An advance is money given to the driver. Trip expenses are recorded separately. Settlement uses both so the remaining balance is honest.
What is batta in VahanBooks?
Batta is driver allowance on the trip. It can stay payable to the driver even when diesel or toll was paid from advance.
Can I see old driver settlements?
Yes. Driver khata keeps historical advances, payments and settlements against that driver so you can reopen an old argument with dates and amounts.
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