Transport GST Invoice Software for Indian Transporters
Prepare a freight invoice from the trip, with GSTIN, SAC and the tax mode you choose. Preview the PDF before you share it. VahanBooks does not file GST returns or create an e-invoice.
No download required. Works on any mobile browser.
How a freight invoice is prepared
- Record the trip, party and freight
- Open an invoice from that trip or from the invoice list
- Choose a GST invoice or a non-GST invoice
- Use IGST, CGST plus SGST, or no GST
- Check place of supply, GSTIN, SAC and the tax on the taxable amount
- Save a draft or generate the PDF, then download, print or share it
- Record the party payment against the same ledger
What the freight invoice does
GSTIN, SAC and a tax mode you choose
Invoice PDFs are included from Basic. Settings store the transporter GSTIN and a default SAC. Each line can show an HSN/SAC code. Tax is added on the taxable amount and rounded to paise.
CGST and SGST are used together: CGST takes the rounded-down half and SGST takes the remainder. IGST is a single tax. No GST produces a non-GST invoice.
Statuses you can actually see
An invoice is Draft, Generated, Sent or Cancelled. Payment on that invoice is Unpaid, Partial or Paid. A round-off amount can be stored on the bill.
Recording a receipt can move the invoice between unpaid, partial and paid. The page does not file the invoice with a tax portal.
What this invoice is not
There is no IRN and no e-invoice generation. An E-Way Bill number can be stored on the trip as a reference. VahanBooks does not generate the E-Way Bill.
The PDF is a freight bill from your records. It is not a statement that the bill meets a tax authority's requirements, and it is not a GST return.
Download and share the PDF
Download or print the invoice, then share it. Manual WhatsApp sharing is on every public plan. Sharing does not submit the invoice anywhere.
Sample freight invoice
This layout is the product’s invoice preview, filled with the built-in sample used for layout checks. Names, GSTINs, bank details and amounts are illustrative. It is not a customer invoice, and it is not an e-invoice or an E-Way Bill.
| # | Name of Product / Service | HSN / SAC | Qty | UoM | Rate | Taxable Value | GST | Tax Amount | Total |
|---|---|---|---|---|---|---|---|---|---|
| 1 | Road Transport Services | 996511 | 1 | CON | 11,000.00 | 11,000.00 | 18% | 1,980.00 | 12,980.00 |
| 2 | Additional Freight | 996511 | 1 | CON | 8,000.00 | 8,000.00 | 18% | 1,440.00 | 9,440.00 |
| 3 | CONTAINER HANDLING CHARGE | 996711 | 1 | CON | 1,200.00 | 1,200.00 | 18% | 216.00 | 1,416.00 |
| Total | 20,200.00 | 3,636.00 | 23,836.00 |
Bank Details
Terms and Conditions
- GSTIN payable by consignor/consignee.
- Subject to Hyderabad jurisdiction.
- Payment due within 15 days of invoice date.
| Taxable Total | 20,200.00 |
| Add: CGST 9% | 1,818.00 |
| Add: SGST 9% | 1,818.00 |
| Total Tax | 3,636.00 |
| Round Off | 0.00 |
| Grand Total | 23,836.00 |
| Received | 0.00 |
| Due | 23,836.00 |
Invoice, LR and party ledger stay separate
Use this page for the taxable freight bill. Use the lorry receipt when the godown wants an LR PDF. Use the party ledger for the running balance after you record the payment. POD remains a file on the trip.
Related: truck invoice software · lorry receipt software · POD upload · party ledger · truck profit.
Questions people ask
Does VahanBooks file GST returns or create an e-invoice?
No. You can preview CGST, SGST or IGST on a freight invoice. There is no IRN, no e-invoice and no return filing.
Is an LR the same as a GST invoice?
No. An LR is the transport receipt. A GST invoice is the freight bill. Both can start from the same trip.
Is the sample invoice a real customer bill?
No. It uses the built-in layout sample. Names, GSTINs and amounts are illustrative.
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