Transport Payroll and Salary Records
Keep a salary record for office staff or drivers, then record what was actually paid in cash, UPI or bank.
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How a salary period is handled
- Set the person and the pay type: monthly, daily, per trip or per km
- Leave attendance off unless that salary should use attendance
- Review the draft for the month
- Add an allowance, bonus, penalty, advance recovery or correction
- Finalize the draft when attendance review is clear
- Record a cash, UPI or bank payment against the amount due
- Download a company payslip if you need a copy
Sample monthly salary
The figures below are produced by the payroll calculation used in the product, for a ₹26,000 monthly salary, 26 working days, two absences and one half day, with attendance affecting salary turned on. Paid leave is not deducted under the default policy. A ₹1,000 food allowance and a ₹2,000 advance recovery are added, and ₹10,000 is recorded as paid. This is not a customer payslip.
- Deducted day units
- 2.5
- Attendance deduction
- ₹2,500
- Gross earnings
- ₹27,000
- Net payable
- ₹22,500
- Still due after ₹10,000 paid
- ₹12,500
- Payment state
- PARTIALLY PAID
The advance recovery reduces what is paid out. It is not treated as a cut to the salary expense. A daily example at ₹800 for 22.5 payable days is ₹18,000. Daily pay is not also cut by the monthly attendance deduction.
Supported salary work
Who it is for
Owners, admins and accountants recording pay for staff or drivers. Supervisors can mark attendance and do not get the salaries screen. Payroll execution is included from Pro.
Four pay types
Monthly pay can be prorated by calendar days or a manual factor when someone joins or leaves mid-month. Daily pay uses payable attendance days. Per trip uses payable trips. Per km uses approved payable kilometres. If attendance is incomplete for a daily salary, the draft stays in review and cannot be finalized until that is cleared.
Adjustments, payment and payslip
A period can be draft, finalized or voided. Payments can be unpaid, partial, paid or overpaid, in cash, UPI or bank. Corrections, bonus, allowance, missed amount, overpayment, deduction and recovery are adjustment types. The payslip PDF says it is a company salary copy, not a statutory payslip.
What payroll does not do
There is no PF, ESI or TDS calculation, no statutory challan, and no bank-file disbursement. Attendance does not change pay unless the salary profile turns that on.
Driver trip advances, batta and trip settlement stay on driver khata. Use payroll when the person has a salary. Use khata when the person is settled from trips.
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